Two Minute Tuesday: Resume Inhaler

By Adem Lewis / in , , , , , , , , , , , , , , , , , /

We’re back with a new Two Minute Tuesday,
Main Sequence’s series of short videos with tips, tricks, and tutorials to help make you
a more powerful PCRecruiter user. This week we’re giving you an overview of
the PCRecruiter Resume Inhaler, an optional add-on that runs on your Windows PC. While the tools in the PCR web interface and
the PCR Portal for MS Outlook allow us to drag in a bunch of resumes and parse the contact
info from each one to create a new record, this still requires confirmation and interaction
for each import. If we’ve got a backlog of resumes on the
hard drive or an email account that’s just collecting incoming resumes, being able to
inhale all of them into the database without reviewing them one by one can save a ton of
time. The Inhaler will find and parse the contact
data in each resume or CV, use its algorithms to identify the name, address, email, and
so on, and then generate a Name in your database’s default company record with the resume attached. Once the program has been installed and registered
on the PC, we can configure it from this window – when its running in the background, the
Inhaler simply appears as an icon in the system tray at the lower right. We can designate a directory on the local
drive or network as the source, or we can connect to a folder on the local email program. We have the option to search for resumes in
the subfolders of the selected folder, and also a checkbox to enable added capabilities
for recognizing contact info from outside of the US. We can use the Actions panel to enable or
disable these sources at any time, and to turn on the monitoring feature, which automatically
checks for and imports new resumes from the specified locations every 15 minutes. If we leave the monitoring off, we can use
the Actions menu to manually trigger an import at any time. While we’re here in this menu, let’s check
out one or two of the key items found in the screens underneath it. The Connection Settings panel is where we’ll
enter our PCR login URL and account details. The Inhaler will put this username on the
records it generates, and it’ll give all of the generated Names a status of ‘Unverified’
rather than ‘Candidate,’ so it’s easy to tell which of the records have contact
data that hasn’t been vetted by a human yet. We can also specify a Rollup List in the target
database to group the imported records for convenient review later on. In the Preferences panel, we can adjust a
variety of finer points, but the Link to Position items are probably the most powerful to be
aware of. This feature tells the Inhaler to check the
folder name or the email subject for a matching Position Id, so we can direct people to mention
the Job ID when emailing their resume, and pull them right into the pipeline for the
appropriate job. Check the article in our Learning Center (
for the specifics on setting this up. The Preferences panel also includes the settings
for whether Resumes that appear to already be in the database should be ignored and moved
to a ‘Duplicates’ folder, or whether the system should import them and optionally update
the fields on the matching record with the newly imported contact info. Also worth noting is the ‘Filters’ tab,
which gives us the ability to assign incoming records to different users based on keywords
found in the resume or the email. We can also set up additional mail boxes and
directories to monitor, or additional databases to import to. Once everything has been configured, we either
enable the monitoring, or use the Actions menu to manually start the process, and we
can see the new names arriving in the system immediately. For more info on the Resume Inhaler, get in
touch with your Main Sequence representative. And for more Two Minute Tuesdays, watch our
blog posts on your PCR login screen, subscribe to this YouTube channel, follow us on Facebook,
LinkedIn, and Twitter, and join the PCRecruiter LinkedIn users group. If you have any topics or suggestions for
future Two Minute Tuesdays, send an email to [email protected]

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